Preparing for Government Audits with Mock Audits
Preparing for government audits is a vital part of your organization’s compliance program. If your business is not compliant, there could be serious consequences, including fines, lawsuits, or even a dissolution. Not preparing properly for your audit is a risk you can’t afford to take.
Spark Thought can help by analyzing and researching regulatory requirements that apply to your business to identifying gaps in your existing compliance program. We also assist in writing new policies and procedures to ensure that you are following regulations.
We also help run mock audits. These allow you to walk through the process that you will follow in an actual audit, helping your company prepare by going through practice questions that accurately reflect what will actually be asked.
Benefits of a mock audit include the following:
- The mock audit allows your company to find and correct weaknesses and problems before the government audit.
- The mock audit process helps prepare personnel for the actual audit so the official visit runs smoothly. This includes identifying where to find documentation to answer various probable lines of questioning. As such, your personnel’s efficiency increases.
- Personnel who are responsible for responding to the actual regulators will gain a greater understanding of the regulatory requirements and your company’s processes, ensuring these requirements are followed. This will help not just in passing the audit; it will also aid in improving compliance throughout your organization on an ongoing basis.
The mock audit is conducted in a manner that is as realistic as possible. It is helpful for participants to remain “in character” as if it were a real audit. This allows everyone involved to get as much out of it as possible. In fact, the mock auditors must make the whole program as tension-driven as possible so that the participants know how to answer in every worst-case scenario. The more they are trained in stressful situations, the better the outcome will be during the actual audit.
At the end of the mock audit, there is a review process that includes comments by the mock inspector that address what was done correctly and where improvements could be made. The review process also incorporates feedback from participants that helps in evaluating its effectiveness.
The mock audit is also a great opportunity to review your current compliance program and upgrade it. By adding an effective knowledge management (KM) portal or refining your current KM system, you can ensure that your employees stay compliant by giving them access to real-time knowledge and changes.
Spark Thought has experience assisting major companies with audits by regulatory agencies. We help through several services including portals and collaboration that keep your whole organization compliant in a standardized way, technical writing for easier understanding of documents, and instructional design to make the training process better. Let us put our expertise to work for you so that when you face an audit, you can feel confident that you are ready.